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Top Reasons to Migrate to Microsoft SharePoint

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Before we talk about migrating to Microsoft Sharepoint. First let us know what is SharePoint?

This is very great question and the one that has many answers. At its most basic definition, SharePoint is a powerful Communication and collaborative platform created by Microsoft that enables organizations to work more efficiently and effectively. Microsoft SharePoint is a single ‘sharing-point’ for sharing data among various users. It’s a single space for content management of data for different companies. Companies can design, create sites and give permissions to people depending on business requirements. For making it more simpler to understand, let us take the example of Lego, we all know about Lego blocks, we can build many different structures from it, we can build trains, ships, houses, etc. on the basis of our imagination. SharePoint is a platform similar to Lego Blocks. It is a product by which we can build niche things like Content Management System (CMS), Document Management System (DMS), Intranet & Extranet Portals and much more based on our requirements.

It’s crucial to understand that why do people upgrade and, it’s worth mentioning why IT team have to think about upgrading their technology. It is the responsibility of IT to drive the future of company’s productivity. Just because something is technically deemed to be latest and gaining popularity doesn’t mean the business needs to purchase it immediately. One huge risk involved is training and adoption of new technology and companies should consider these factors before migration. Upgrades provide multiple ways to do things in more proficient way supporting the increasing demand on IT.

Let’s see some reasons to migrate to latest versions of application:

It is difficult to maintain old versions of a technology like Microsoft SharePoint. There is lack of resources who have experience or knowledge of Microsoft SharePoint 2003 as

  • there were less Microsoft SharePoint experts back then and
  • Experienced professionals wanted to work with the latest versions.

Often upgrades provide increased support for newer technologies like improved browser support, device support, and office integration can support related upgrades or the growing needs that result from new technologies in the workplace.

Due to excess of options and increasing expectations for technology user experience, IT needs to be more responsive and should speed up upgrade cycles to indicate they have competitive assistances and usability.

In multi-device environments, there is increased pressure to provide support for mobile devices and options which was not supported or considered earlier in the past.

Here are the top reasons why you should move to Microsoft Sharepoint.

Better End User Experience
Microsoft SharePoint 2013 has significantly changed over what it was in those previous versions. For clearing up the interface, the changes are being made by applying the theory of ‘less is more’. Sharepoint has simplified design process with some major enhancements. User can easily customize current and global navigation menus directly via drag and drop of menu items.

Some of other changes includes easier sharing and permissions management, cross site collection, enhanced task management and aggregation, themes and accessible design experience for many developers or end users.

Enterprise Search Portal
One of the biggest issues that the user faces when it comes to handle huge amount of data is to spend a lot of time trying to find documents and files within the system. No matter how good the info architecture is, stuff doesn’t always get placed in the right spot. SharePoint’s improved and much better search refiners and subtle improvements like ‘view library’ and ‘send’ options enables user to discover information much more quickly with quick document preview in the web browser.

Improved Workflow
Latest Microsoft SharePoint makes it easy to maintain the earlier SharePoint engine. User can easily get the new add-on called Workflow Manager, which has a capability to run its own server. SharePoint provides support for workflows such as ‘approval workflows’ that improves document processes, visibility and can even remind users that they need to still provide feedback. Also, users can leverage from the corresponding database for Service Bus and the Manager itself. Workflow creation is also pretty easy due to the Task Process Designer Canvas.

Enterprise Social Networking
Social networking plays a key role in SharePoint teamwork and it aids flexibility by bringing in more functions to help you create community sites without paying extra cost. It includes the ability for users to tag, bookmark and rate the content. #Hashtags are a newly introduced social tagging feature. Socializing is possible through My Sites and Community sites, which acts as forums for users to communicate via discussions on topics.

Sharepoint Mobile App
With everything going mobile these days, and sites becoming home for more and more work in all sort of businesses. It was necessary for Microsoft to create an app for tablets and smartphones. Microsoft finally ended long time waiting by announcing that a SharePoint app is coming soon for iPhone, as well as for both Windows 10 and Android. Some of the new features users can take advantage of includes: users can check site activity, navigate using quick launch and see recent files, connect to sites and portals, access to the people they work with, and multiple accounts will be supported.

Improved Business Intelligence
Business Intelligence (BI) continues to grow in SharePoint’s latest versions with improvements across MS Excel client, MS Excel services, PerformancePoint and Visio services. The in-memory capabilities of Excel client now allow business users to pull data from various sources and build amazing sheets in minutes. It brings deeper business insights and analytics of big data reports. It also brings tight integration between Sharepoint and Excel.

High Level of Security and Integrity
Users will always find a way to get their job done. And during the work if security gets in their way, they will find another, likely less secure way to get their job done. So when that information is sensitive or regulated, security is a major concern. More than 200,000 organizations worldwide use SharePoint, which means approx. 190 million users. So, Security is one of the key areas of investment in the new SharePoint. MS SharePoint provides easy access to critical data through intranet, extranet, and public-facing applications. It can help you manage permissions for apps, sites and docs.

As you can see SharePoint is a very large platform that can assist organizations in many areas. It is important to have a general understanding of the different products and all main feature before migrating to Microsoft SharePoint. The migration project is not without its own set of difficulties and pitfalls. So if there is an update to such a core technology, there is need of good amount of skepticism and care required.

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